It is my opinion that secretaries cannot absolve themselves by stating that they have been ordered by the President of the Club to write the minutes as suited to the President. In my Lion club there has been error of omission and commission in recording minutes.
The following is extracted from the internet.
Clubs have a statutory duty to keep minutes of the proceedings of its
members and board. Since members should be able to examine the minutes
and make extracts from them it is important that the minutes be complete and
accurate.
Minutes are an official record of the proceedings of a meeting. They are “official” because they are certified as a record of the club by the secretary. They are intended to be an account of “the proceedings of a meeting” because the club needs to memorialize what happened during a meeting for future reference.
How much detail should be reflected in the meeting?
Certainly, the minutes do not have to be a stenographic or verbatim
record of every word spoken in the meeting. By the same token, the
minutes should not be so skimpy as to fail to reflect the actions taken during
the meeting.
Having gotten through most of the formalities, how much of
the substance of the meeting should the minutes record? A transcript is
not necessary, but the minutes must be detailed enough to reflect what action
was taken. The minutes should reflect the exact wording of the
resolution made. Minutes are not privileged and may be subpoenaed.
What Are the Legal Penalties for
Falsifying Documents?
Falsifying documents is a very serious offense and is
generally classified as a felony. This means that a person charged with falsifying
documents may be subject to the following legal penalties:
- Having to pay a monetary fine
- Incarceration in a prison facility
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